3 Feb 2018 at 16:30 in the Clubhouse
Present: Donald Buchanan (Commodore Designate DB), Paul Copestake (PC), David Dawson (Secretary DD), Paul Driver (PD), Anthony O’Flaherty (AO), Dave Maxwell (Treasurer DM), Gilly Meighan (GM), Adrian Morgan (Commodore & Chair AM), John Osborne (JO), Sandy Osborne (SO), Chris Steventon (CS), Gill Wilson (GW), Nat Wilson (NW)
Apologies: Rona Johnson
2) Approval of Draft Minutes of Previous Meetings
The proposals to approve the minutes of the committee meetings of 3rd November 2017 and 13th January 2018 were seconded (GM) and duly approved.
3) Matters Arising (not dealt with elsewhere) - None
4) Wee Pier
a) SO reported on discussions with Lochshell Engineering (“LE”). Work will start work on 19th March and is scheduled to end in late May though some delay expected. The memorandum of understanding is anticipated later. The intended work includes; electricity and water supplies at the top of the pier, scrubbing platform, steps to the beach, rails down each side, mooring rings every 5/6 meters, a strong point for a winch. Throughout the work, access to the clubhouse and the beach will be retained. SO hopes to agree improvements to the land on the east side. The possibility of adding a training wall for the stream was discussed.
DB agreed that the old mussel pontoon could be cut up and it and Robbie Burns’ trailer be removed.
b) Clearance of yard
i) Dinghies – completed
ii) Sliffs and winch - completed
iii) FFs - completed
iv) Eilean Dubh – moved in yard, Removal Action DB
c) Mooring Trot
AM reported that it is not possible to move the whole trot west and it was agreed that one mooring be surrendered. Action DM
d) Wish list – see a) above
5) Officers’ Reports
a) Commodore’s Report – nothing to report
b) Treasurer’s Report
DM reported £9k in the account with £8k receipts and £7k expenses in 2017. Subscriptions are the dominant income and the largest expense being insurance at £1.5k. DM to explore opportunities to reduce the cost of insurance.
c) Secretary’s Report – nothing to report
a) Cruising - JO
JO set out the broad timetable for shakedown, summer and storm cruises and regattas and Campbell Cup. See sailing timetable
b) Flying Fifteens AM
AM set out target date for launch end April with first race 12th May. It was agreed that formal races be on Saturdays with informal Friday & Sunday. DM reported the intended use of WhatsApp to confirm FF race timings. Much needed replacement main and jib for the club boats cost £150. AO has agreed to work on one club boat and CS & NW have agreed to take on the other. Antifouling needed for the club boats.
c) Youth AO, AO & DM
Pico Week of 16th July provisional planned with six signed up, others to be encouraged to join.
d) Skiff (PC)
Skiffing ongoing, Ullapool regatta is 7 & 8 July and it is intended to enter 50s men & women’s teams and mixed 60s. Boat to be maintained. PC
e) Clubhouse and surrounds (Donald)
Yard Clearance Completed (ex Eilean Dubh).
An active and ongoing pruning of the unused contents of the clubhouse was agreed All.
It was noted that the Clubhouse needs some TLC and it was agreed that improvements to the fabric would be discussed after completion of the work on the Wee Pier. All
f) RIB (SO) – nothing reported
g) Junior Sailing
School involvement initiative not met with sufficient positive response to proceed .. yet.
7) AGM & Royal 24th March
It was agreed that AGM to be in the clubhouse starting 17:30 on 24th March. Notice of meeting to all members to be sent per the constitution, also inform the Ullapool News DD.
It was agreed that there was no proposal to increase the 2019 membership fees so no notice of AGM business matters need be sent to members.
It was also agreed that the notice normally required for new members to be voted onto the committee be waived this year.
DM to discuss buffet with the hotel, slight increase from 2017’s £17.50 expected.DM
It was suggested that the jumble sale timing could coincide with the regatta. GN
Administration of clubhouse keys was passed from PD to DM. DM
Efforts needed to find a membership secretary. AM/All Consideration of methods of encouraging prompt payment of subscriptions e.g. enforced standing orders or early payment rewards.
Their being no other business, the meeting finished at 17:30