LATEST COMMITTEE MEETING MINUTES

    

      Loch Broom Sailing Club

Minutes of Meeting 12th March 2021 at 17:30 by conference call

 

1)      Present/Apologies

Donald Buchanan (Chair & Commodore: DB), Paul Copestake (PC), David Dawson (Secretary: DD), Sandy Osborne (SO), John Osborne (JO), Robert White (RW), Adrian Morgan (Vice Commodore: AM).

 

Apologies: Alison Osborne (AO), Bobby Osborne (BO), Gill Wilson (GW), John Mitchell (JM), Nat Wilson (NW) ), Anthony O’Flaherty (AF), Gilly Meighan (GM), Dave Maxwell (Treasurer: DM).

 

2)      Minutes and matters arising

The minutes for the meeting on 19th February were approved and it was agreed that the prizegiving date be set when the release of Covid restriction becomes clearer.

 

3)      AGM

Office-Bearers and Committee

It was reported that there had been no formal nominations yet from the outside the committee. PC is willing to stand as Commodore and DD & DM are happy to continue as secretary and treasurer; these candidates will therefore be presented for confirmation at the AGM.  The committee agreed that the posts of Vice Commodore and other members of the committee will be determined on the night either from the floor or by requests for nomination received between now and the AGM.   At the AGM existing committee members will be adopted if willing to remain active.  It was noted that the committee can be up to 12 additional folk but only requires enough to ensure that committees have the required quorum of 5.  Members can be co-opted by the committee outside the AGM.

 

The next AGM communication to members will include: a Zoom link, reminder about the office-bearer nomination process and the Committee’s recommendation. Accompanying this will be the Commodore and Treasurer’s reports.DD

 

Apart from Office -bearers, there will be:

-          a brief outline of hoped for sailing activity PC and

-          a brief of the status of the clubhouse committee SO


4)      AOB

Shore St/Inner harbour development plan

It was agreed that the committee write to Kevin Peach re the Shore St/Inner harbour development plan. JO to draft.

 

Current Clubhouse

Thanks to AM who has completed the decoration of the club room, galley and loo. JO will oversee the completing of lighting and changing room. It was agreed that the club fund a professional cleaner starting from the time when the clubhouse is back in use.

 

Future of Clubhouse

PC outlined the state of work by the group with the aim of conducting consultation with potential partner groups to ascertain their wants and the conducting of a feasibility study. JO has provided a project plan for the study which will possibly be funded by HIE.

 

5)      Close

There being no other business, the meeting finished at 18:10

Minutes of Meeting 19th February 2021 at 17:30 by conference call

 

1)      Present/Apologies

Donald Buchanan (Chair & Commodore: DB), Paul Copestake (PC), David Dawson (Secretary: DD), Sandy Osborne (SO), John Osborne (JO), Robert White (RW), Anthony O’Flaherty (AF), Gilly Meighan (GM), Adrian Morgan (Vice Commodore: AM), Dave Maxwell (Treasurer: DM).

 

Apologies:, , Alison Osborne (AO), Bobby Osborne (BO), Gill Wilson (GW), John Mitchell (JM), Nat Wilson (NW).

 

2)      Clubhouse

Introduced by PC, DD presented the findings of the questionnaire of members re the use and possible development of clubhouse. The members who responded have expressed clear views as shown in the presentation. A  discussion followed with all committee members expressing their views. It was agreed that:

 

Existing Building

JO be ‘clerk of works’ to complete the refreshing of the current clubhouse following the work of Hugh Stirling. JO

 

Possible Development of the Clubhouse

The committee agreed that the results of the questionnaire was that the club is authorised to set up a working group to explore:

-          the development of the LBSC clubhouse and its facilities

-          possible partnerships with other Wee Pier user groups

-          external funding opportunities

The committee recognise that some members expressed concern about ownership. It is the case that no change to formal ownership of the building is possible without the express agreement of the membership. It is also recognised that although the land that the clubhouse stands on belongs to the club, the ownership of the surrounding land is fragmented.

 

PC, JO and DD were thanked for their work on the questionnaire and its analysis.

 

3)      AGM & Prizegiving

AGM - DB proposed and it was agreed that the AGM be held on Saturday 27th March at 16:00, hopefully in person but if not on Zoom. Necessary notices to be sent to members. DD The possible showing of Ghillie O’Flacharty’s film was also discussed. AO

Prizegiving It was agreed that this be deferred until a physical meeting is possible. The committee expressed its hope that PC would prepare one of his excellent presentations.

 

4)      AOB

DM was thanked for his presentation of last year’s accounts and ongoing work as treasurer.

It was agreed that £500 to be paid to Hugh Stirling for his work on the clubhouse DM

AM was thanked for his work on the club trot moorings.

The practicalities of the mini refurb to the clubhouse was discussed. JO

SO requested attendance and support for the public presentation of the proposed Shore Street and harbour developments. All

 

There being no other business, the meeting finished at 16:15

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