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Latest Committee Meeting Minutes

 

      Loch Broom Sailing Club

Minutes of Meeting 7th July at 18:30 outside the clubhouse

 

1)      Present/Apologies

Paul Copestake (Commodore: PC), John Osborne (Vice Commodore: JO), David Dawson (Secretary: DD), Adrian Morgan (AM), John Mitchell (JM), Gilly Meighan (GM), Donald Buchanan (DB).

Apologies: Sandy Osborne (SO), Dave Maxwell (DM)

 

2)      Minutes and matters arising

a)      The minutes for the committee meeting on 7th June were approved with minor changes; there were no matters arising not on the agenda except carried forward:

i)        Loch Broom Sailing Club Introductory Notes. AM was thanked for his drafting; it was agreed that PC condense the text. PC

b)     Existing Clubhouse

It was agreed that JO oversee the work outside including sorting mast and club rib storage. Complete

c)      PC reported that the cosmetic design of the proposed Shore St development was being reviewed.

d)     Harbourmaster feedback PC reported no issues but KP reports that as the small boat tie up is already overcrowded  he would not want  the  Pioner to be kept at the inner harbour.  Keep at mooring.

 

3)       COVID Update

PC gave an overview of the expected changes to Governmental rules and other guidance expected changes are 19th July and 9th August. PC

 

 

4)      Sailing and Water Activities changes from last version marked in red

a)      Calendar

i)          18 to 20 June - shakedown cruise (aiming for the Shiants).

ii)        9 to 18 of July - Main Summer Cruise (Skye)

iii)      17 to 18 July - Ullapool Coastal Rowing Club - local regatta No formal entry as crews not ready but UCRC will let us squeeze in at short notice

iv)      19 to 23 of July – Junior Sailing Week with up to 15 participants and 5 instructors! GM/JL

v)        24 to 25 July Possible date for LBSC regatta with proposed raft up and 2020 prizegiving. (PGC)

vi)      21 August - Noel's fishing day (can we add a sailing/fishing element to this?) (Organiser to be agreed)

vii)    28 August - Campbell's cup - Isle Martin (TBC) (1st weekend after Highland schools go back). DM requested to follow up changed date with Isle Martin Trust PGC

viii)  6 to 12 September Isle Martin seaweed Festival

b)     Routine Activities

i)        1st Monday of each month LBSC committee 6:30pm at the clubhouse.

ii)      Every Tuesday meeting at the sailing club for a red tin.. 8pm - To confirm sailing plans for the Saturday (youths - adult ff sessions) and possible times for evening and weekend FF races (targeting optimal weather) All

iii)    Most Saturdays 10am to 1pm; youth sailing (Picos/Fevas/Toppers) and for adults in flying fifteens or possibly bigger boats. Recruit junior members All.

i)        FF Racing to be Tues 17:30 (fall back Wed) and Sat 16:00 (fall back Sun)

iv)    Possible separate midweek and weekend racing series.

v)      Fettle and deploy race markers Completed

vi)    Rowing – some weekend rowing undertaken more planned.

c)      Other

i)        Sea Savers – powerboat training successfully completed, some of the youths not in LBSC are joining the club to participate youth activities

ii)      Rib – dry sailing working well, secure storage options to be agreed. JO

iii)    Pioner – AM thanked for his draft notes on use. It was agreed that the possibility of storing it at the harbour pontoon be assessed including security SO

 

5)      Treasurer’s Report

DM reported £9.5k in the bank,

membership income £2.9k

costs of around £3.6k spent on the clubhouse refurbishment in 20 & this year so far.

£1.7K paid in June for 2021 insurance.

 

6)      New Members

JM reported that new memberships in June were as follows: one Family three Junior and two Instructor memberships. At present total membership is Adult 90 and Junior c36.

 

7)      Clubhouse Wider Consultation

PC & DD reported around six responses from non-club stakeholder groups, follow up of non-responders to be followed in July. PC/DD

PC reported positive expectation of grant funding.

Consultations with RYA going well with possibility of Ullapool’s facilities being used for official RYA sailing and powerboat training courses. Robyn Phillips and Ryan Beatie will be at the youth week with an opportunity to discuss future options.   

 

8)      AOB

a)      LBSC-UCRC MoU and payment. PC stated that a simplified charging algorithm was being worked on with DD. The aim of the revised calculations is that they will be the basis for charging UCRC and any other non-club users of our facilities. PC reminded the meeting that part of the LBSC’s terms for owning the land is that the activities must not be commercial.   PC/DD

b)     Use of Club Feva

Conditions for possible use of Feva without a safety boat are work in progress. Insurance position to be confirmed with DM. JO

 

9)      Close

There being no other business, the meeting finished at 19:35

June 7th Committee Meeting Minutes

 

      Loch Broom Sailing Club

Minutes of Meeting 7th June at 18:30 conference call

 

1)      Present/Apologies

Paul Copestake (Commodore: PC), John Osborne (Vice Commodore: JO), Dave Maxwell (Treasurer: DM), David Dawson (Secretary: DD), Sandy Osborne (SO), Adrian Morgan (AM), Gilly Meighan (GM), Donald Buchanan (DB), Anthony O’Flaherty (AF).

Apologies: John Mitchell (JM)

 

2)      Minutes and matters arising

The minutes for the committee meeting on 3rd May were approved; there were no matters arising not on the agenda.

 

3)       COVID Update

PC reported that the region was at level 1 with potential to move to level 0 later this month. General advice for members to follow the very well advised Chanonry Sailing Club (link), and RYA (link) All

 

4)      Clubhouse and Surrounds

a)      Existing Clubhouse

JO reported all internal work completed. It was agreed that JO oversee the work outside including sorting mast and club rib storage. JO

b)     Wee Pier cleaning rota A copy to be placed in clubhouse  - all LBSC slots filled for this year.

c)      Future Clubhouse

PC said that he and SO met with the RYA on 5th May who gave plenty of advice and will be invaluable later in the project. Stakeholders to be asked for their opinions. PC/DD

 

5)      Sailing and Water Activities

a)      Calendar

i)          18 to 20 June - shakedown cruise (aiming for the Shiants).

ii)        9 to 18 of July - Main Summer Cruise (Skye)

iii)      17 - 18 July - Ullapool Coastal Rowing Club - local regatta. (Attendance-support).

iv)      19 to 23 of July - Pico week with up to 6 instructors! GM/JL

v)        24 - 25 July Possible date for LBSC regatta. (TBC)

vi)      21 August - Campbell's cup - Isle Martin (TBC) (1st weekend after Highland schools go back). Confirm date and access with Isle Martin Trust DM

vii)    28 August - Noel's fishing day (can we add a sailing/fishing element to this?)

viii)  6 to 12 September Isle Martin seaweed Festival

b)     Routine Activities

i)        1st Monday of each month LBSC committee 6pm at the clubhouse.

ii)      Every Tuesday meeting at the sailing club for a red tin.. 8pm - To confirm sailing plans for the Saturday (youths - adult ff sessions) and possible times for evening and weekend FF races (targeting optimal weather) All

iii)    Most Saturdays 10am to 1pm; youth sailing (Picos/Fevas/Toppers) and for adults in flying fifteens or possibly bigger boats. All

i)        FF Racing to be Tues 17:30 (fall back Wed) and Sat 16:00 (fall back Sun)

iv)    Possibly separate midweek and weekend racing series.

v)      Fettle and deploy race markers PC/JO/DD/SO

c)      Other

i)        Sea Savers – powerboat training successfully completed, some of the youths not in LBSC are joining the club to participate youth activities

ii)      Rib – dry sailing working well, secure storage options to be agreed. JO

iii)    Pioner – AM thanked for his draft notes on use. It was agreed that the possibility of storing it at the harbour pontoon be assessed including security SO

 

6)      Club Administration

a)      Loch Broom Sailing Club Introductory Notes. AM was thanked for his drafting; it was agreed that PC condense the text. PC

b)     Harbourmaster feedback PC reported no issues, KP happy that the turning area at the top of the slip is being kept clear. All

c)      LBSC-UCRG MoU and payment. JR from UCRC emailed referring to the draft MoU between UCRC and LBSC This accounts for the for variance in spend by LBSC from year to year (Capital and revenue costs) in determining the charge levied for use by UCRC: recognising this UCRC have earmarked funds for any additional costs.  After lengthy discussion it was agreed that the MoU should be completed and fee for 2021 be determined accordingly.   PC

d)     Finance DM reported £11k[PCP1]  in the bank and costs of £3.6k spent on the clubhouse refurbishment in 20 and 21 so far.

i)        Flying fifteen Sails Following whats-app discussion   three mainsails and two genoas purchased from Bobby Salmon for £500  allocation to be agreed.

ii)      Feva the committee unanimously agreed the purchase of the second Feva, for £1,350 generously offered by Bobby and Alison Osborne. Condition to be checked. AM

iii)    New members – Mike Voss and Mairearad Green.

 

7)      AOB

PC reported no LBSC actions needed re the proposed Shore St and inner harbour developments.

2020 Prizegiving postponed until Sat 3rd July DB/PC

 

8)      Close

There being no other business, the meeting finished at 19:45


 [PCP1]Dave Maxwell has sent this to you.