Latest Committee Minutes

 

      Loch Broom Sailing Club

Minutes of Meeting 12th March 2021 at 17:30 by conference call

 

1)      Present/Apologies

Donald Buchanan (Chair & Commodore: DB), Paul Copestake (PC), David Dawson (Secretary: DD), Sandy Osborne (SO), John Osborne (JO), Robert White (RW), Adrian Morgan (Vice Commodore: AM).

 

Apologies: Alison Osborne (AO), Bobby Osborne (BO), Gill Wilson (GW), John Mitchell (JM), Nat Wilson (NW) ), Anthony O’Flaherty (AF), Gilly Meighan (GM), Dave Maxwell (Treasurer: DM).

 

2)      Minutes and matters arising

The minutes for the meeting on 19th February were approved and it was agreed that the prizegiving date be set when the release of Covid restriction becomes clearer.

 

3)      AGM

Office-Bearers and Committee

It was reported that there had been no formal nominations yet from the outside the committee. PC is willing to stand as Commodore and DD & DM are happy to continue as secretary and treasurer; these candidates will therefore be presented for confirmation at the AGM.  The committee agreed that the posts of Vice Commodore and other members of the committee will be determined on the night either from the floor or by requests for nomination received between now and the AGM.   At the AGM existing committee members will be adopted if willing to remain active.  It was noted that the committee can be up to 12 additional folk but only requires enough to ensure that committees have the required quorum of 5.  Members can be co-opted by the committee outside the AGM.

 

The next AGM communication to members will include: a Zoom link, reminder about the office-bearer nomination process and the Committee’s recommendation. Accompanying this will be the Commodore and Treasurer’s reports.DD

 

Apart from Office -bearers, there will be:

-          a brief outline of hoped for sailing activity PC and

-          a brief of the status of the clubhouse committee SO


4)      AOB

Shore St/Inner harbour development plan

It was agreed that the committee write to Kevin Peach re the Shore St/Inner harbour development plan. JO to draft.

 

Current Clubhouse

Thanks to AM who has completed the decoration of the club room.JO will oversee the completing of lighting, changing toom, galley and loo. It was agreed that the club fund a professional cleaner starting from the time when the clubhouse is back in use.

 

Future of Clubhouse

PC outlined the state of work by the group with the aim of conducting consultation with potential partner groups to ascertain their wants and the conducting of a feasibility study. JO has provided a project plan for the study which will possibly be funded by HIE.

 

5)      Close

There being no other business, the meeting finished at 18:10

New Broom

At the AGM last Saturday, Paul Copestake was installed as the new comodore, with John Osborne vice.

Donald Buchanan stepped down, together with vice Adrian Morgan.

The treasurer and secretary, Dave Maxwell and David Dawson, continue in post while Paul and Sandy Osborne will be spearheading the clubhouse project.

PAY UP PLEASE! 2021 SUBSCRIPTIONS NOW OVERDUE

 FAMILY (WITH SAILING CHILDREN) £100 

FAMILY (NO SAILING  CHILDREN) £70 
FAMILY (OVER 65 NO SAILING CHILDREN) £60
ADULT £55 
CONCESSION £45 
JUNIOR £25
LOKI ROWING ONLY £30 

RATIONALE
At the  2019 AGM, the membership authorised an increase in the 2020 membership in line with the 10% inflation.


All classes of membership except “skiff only” permit use of all club boats, subject to the Club’s safety rules. 
 
The above rates do not include provision of a key to the club house (see below)
 
Day Rates
• Day rates are discretionary according to duration of activity, or number of craft sailed/rowed, but...
• £5 to be treated as minimum for single adult. 

Moorings for small dayboats only
Annual fee for members: £80
Weekly fee: £25

 
Club House Key: £5

IMPORTANT MESSAGE TO ALL MEMBERS

 

As outlined in the Minutes below, based on replies to a questionnaire** circulated to all members, the Committee agreed to set up a project team to explore future options for the club house.

NB Of the 66 questionnaires sent, 32 responses were received, with multiple responses from some families.

** For a copy of the results of the questionnaire contact David Dawson, Secretary

 The current members of the project team include, others are welcome:

Project leaders Sandy Osborne and Paul Copestake: 

Members John Osborne, Alan Rankin, Gilly Meighan, Tim Loftus, Robert White, Adrian Morgan.

Background The Sailing Clubhouse was built over 50 years ago on land gifted by one of the club’s founding members; we also benefit hugely from the road access, wee pier and additional hard standing, all now belonging to the Ullapool Harbour Trust.  At the end of 2019 the Sailing club undertook to freshen up the clubhouse.  Sadly, in the process we identified major flaws to the roof which at some future point needs major work.   For now, the clubhouse has been fixed, and while we are committed to a structural review in 2025, most of the work we have set out to do has been done and when we are able to use it again post Covid we will be able to enjoy a much-improved facility.     

It is pure co-incidence this clubhouse project is beginning at a time when plans for Shore Street and the Inner Harbour have been presented to the community. Although the two projects are unconnected, clearly, any opportunities offered by them need to be explored.

Next Steps The project is in the earliest stage.  The first stage is to undertake a feasibility project, gather information, and identify funders for a formal feasibility study to set out our options, of which the second is preferred (see below).  This study will allow us to take stock, consult again, and if the results of the study are encouraging, and members in agreement, look how best to take the project forward.

It is therefore vital that members acquaint themselves with the wide ranging findings of the questionnaire ** to understand the full implications of any decisions.

** For a copy of the results of the questionnaire contact David Dawson, Secretary

Very briefly, the options are, essentially:

  1. do nothing, and continue using the old clubhouse, sharing it with the Ullapool Coastal Rowing Club and informally with other users until such time as structural work maybe required.
  2. consult with the community as to a wider use of the club, relinquish LBSC’s sole use (possibly ownership of the land) seek funding to build a new facility, aka Community Watersports Centre, comprising among others sailing, skiffing, kayaking, wild swimming, wind surfing, powerboating, water skiing, High School use, paddle boarding, cycling, diving and the local arts community.

Based on the questionnaire responses, feelers are being put out to investigate the latter.

We can answer questions at the AGM, but for now nothing is being proposed that requires formal endorsement by the club’s membership.


 

 

 

      LATEST MINUTES  

 

Minutes of Meeting 19th February 2021 at 17:30 by conference call

 

1)      Present/Apologies

Donald Buchanan (Chair & Commodore: DB), Paul Copestake (PC), David Dawson (Secretary: DD), Sandy Osborne (SO), John Osborne (JO), Robert White (RW), Anthony O’Flaherty (AF), Gilly Meighan (GM), Adrian Morgan (Vice Commodore: AM), Dave Maxwell (Treasurer: DM).

 

Apologies:, , Alison Osborne (AO), Bobby Osborne (BO), Gill Wilson (GW), John Mitchell (JM), Nat Wilson (NW).

 

2)      Clubhouse

Introduced by PC, DD presented the findings of the questionnaire of members re the use and possible development of clubhouse. The members who responded have expressed clear views as shown in the presentation. A  discussion followed with all committee members expressing their views. It was agreed that:

 

Existing Building

JO be ‘clerk of works’ to complete the refreshing of the current clubhouse following the work of Hugh Stirling. JO

 

Possible Development of the Clubhouse

The committee agreed that the results of the questionnaire was that the club is authorised to set up a working group to explore:

-          the development of the LBSC clubhouse and its facilities

-          possible partnerships with other Wee Pier user groups

-          external funding opportunities

The committee recognise that some members expressed concern about ownership. It is the case that no change to formal ownership of the building is possible without the express agreement of the membership. It is also recognised that although the land that the clubhouse stands on belongs to the club, the ownership of the surrounding land is fragmented.

 

PC, JO and DD were thanked for their work on the questionnaire and its analysis.

 

3)      AGM & Prizegiving

AGM - DB proposed and it was agreed that the AGM be held on Saturday 27th March at 16:00, hopefully in person but if not on Zoom. Necessary notices to be sent to members. DD The possible showing of Ghillie O’Flacharty’s film was also discussed. AO

Prizegiving It was agreed that this be deferred until a physical meeting is possible. The committee expressed its hope that PC would prepare one of his excellent presentations.

 

4)      AOB

DM was thanked for his presentation of last year’s accounts and ongoing work as treasurer.

It was agreed that £500 to be paid to Hugh Stirling for his work on the clubhouse DM

AM was thanked for his work on the club trot moorings.

The practicalities of the mini refurb to the clubhouse was discussed. JO

SO requested attendance and support for the public presentation of the proposed Shore Street and harbour developments. All

 

There being no other business, the meeting finished at 16:15