LOCH BROOM SAILING CLUB: Committee Meeting draft minutes 03 12 11

Committee Meeting draft minutes 03 12 11

Loch Broom Sailing Club

Committee Meeting 03 12 11

Sailing Club room 2.30pm

Minutes

Present: Paul Copestake; Robin Campbell; John Coe; Donald Buchanan; Robert White; Adrian Morgan; Jill Bruce; Sandy Osborne; Paul Driver

Apologies: John Osborne; Mike Connor; Chris Steventon; Sue Evans

The minutes of the committee meeting on 29 10 11 were approved as being an imaginative but reasonably accurate version of events

Matters outstanding: signage “LBSC PROPERTY. PLEASE DO NOT PARK HERE” to be made.

NB would members holding trophies please return them before the dinner on Friday 16^th December at the Royal Hotel.

Club improvements ongoing

Working party scheduled for 27^th December to knock through wall into kitchen and line with pine to match club windows. We need muscle, sledgehammers and someone to make the tea and clear up debris. Paul

Floor needs painting (green paint on shelf in changing room); then carpet to be shampooed and general paintwork spruced up above bar.

Flying Fifteen matters

A separate meeting of skippers in the spring to discuss what work is needed for the 2012 season. A programme of upgrading controls urgently needed. The fleet now has enough good sails to last at least five seasons, barring accidents. All stored in the shed.

With up to 10 boats available, a separate FF Regatta was suggested, and agreed to be an excellent idea.

Loki fettling

The skiff requires a lick of paint, figurehead fettling and keel trimming, plus a new launching trailer. New oars needed to replace last season’s trial set.

T shirts and regalia

A sample sweatshirt is on display in the club room, together with price list and order forms. Prices reflect a 20% mark-up for club funds. All orders COD. Delivery estimated 7 days. All members have already been emailed details of prices and order forms. Prices range from £10 for a T shirt to £50 for a fleece jacket. Members should email orders to John Coe John Coe <john.coe@talktalk.net> or Paul Copestake paul Copestake <paul.copestake@btinternet.com>

Pier fendering

Sandy to approach Harbour Trust to fund replacement fendering (recycled hard plastic from pier), which club members will undertake to fit.

Fund raising

Raffle to be organised at the club dinner, with prizes brought in by members on the night and divided into separate prizes, (suggest up to 10, ranging in size and content). Donald, Jill

Paul to email members to ask them to donate items for raffle hampers. This can be anything from books to booze, the theme to be “A Hamper for Cruising” .

Tesco bag packing. Paul to approach Tesco

Once hatch is made, the club needs to be used more for socialising as it used to be in the “good old days”.

Possible renting of club for functions

No fixed rate but ad hoc arrangement with club or associations that need space, ie diving club which contributed £10 to funds.

Ceilidh

Ceilidh on 28 January cancelled. Other options to be pursued in the new year. Jill

Skiffs

Ulla and Cul Mor to be moved back to their allotted berths on the hard so as to free access to club boats and shed. Adrian to approach Fiona and Topher informally

Shona Oborne to be approached to become skiff captain (unpaid position but great prestige).

Club night

Two evenings a month should be set aside for a get togethers in the club room. Paul to float a programme of masterclasses on various navigational and handling topics. Tuesday night suggested as being best.

NB From previous committee minutes 17 04 10:

“Wednesday evenings are again to be regular club nights with racing followed this year by informal discussions on subjects such as rules, tactics and sailing tips.”

Finances

John Coe stressed the need for a 20% increase in fees all round. Electricity costs, for example, have doubled. Members should, however, expect something more from their club in return.

The club income stream, basically, is very fragile. Old members leaving and few new ones joining.

He felt there was an urgent need to rationalise and simplify the fee structure. In brief he suggested a fee for membership, plus a straight payment for use of ALL club assets – Picos, skiff, Flying Fifteens etc – rather than the existing, complicated system whereby members pay on a sliding scale depending on what boats they wish to use.

Some members would pay a little more, some less, but the benefit would be an overall simplification and modest increase in income. A fee of £45 for the use of any club asset was suggested.

A straight fee would encourage more people to use more of the club assets.

Family membership would be simplified enormously (Paul Driver).

Juniors would be discounted.

Robin reiterated a view that the skiff should be run separately from the club.

All expenditure over £100 to be agreed at committee level and minuted, before submitting invoice to John.

NB A quick calculation from the schedule of total income and expenditure for the year revealed an income of £1,918.50 (from membership fees) and a total expenditure of around £6,047.19

However, around £2,700 was “one-off” expenses – RIB trailer; shed; club refurbishment; FF sails; keys etc. The deficit is still around £1,300, hence the need to boost club finances, as outlined by the treasurer.

EGM

An EGM is to be scheduled in January to discuss changes to membership fees, as laid down in the constitution. Members need three weeks notice.

John Coe, Paul Copetake and John Osborne to prepare spreadsheets detailing income and expenses prior to EGM.

Vacuum cleaner

John Coe has kindly donated a working cleaner for clubhouse. Enjoy...

Loch Broom Sailing Club Blog www.lochbroomsailingclub.blogspot.com

A purely experimental blog site, with a number of links to the club’s rather cranky website, has been set up for comment by members. If response is positive then this can be developed in any number of ways.

My suggestion is that the blog is kept live, with a calendar that can be used to plan boat use, and a website which contains basic information that need not be updated.

It does need to be redesigned. I will approach Brian at up and running websites for an opinion and quote.

NB I have posted these draft minutes on the site. Anyone wishing to post can simply email me the text and I will add it to the blog. This can be appeals for crew, calendar dates, etc. Or just information on club matters.

Simple comments can be left on the blog site (click on comments below the post). You will need to log in to Google or similar to make a comment. Or you can email me at adrianmorgan@viking-boats.com

Ross & Cromarty Sports Awards

No.

Meeting ends 5:30pm

OUR PHILOSOPHY

Self reliance rather than certification is a strong tradition in the Highlands, both afloat and ashore. We may appear to be among the most laid back sailing clubs in the country, which doesn't mean that we take safety lightly; far from it: you soon get bitten, sailing up here, but we rely on commonsense and the expertise of members, rather than an over reliance on certificates.

Take advice from an experienced sailor if in doubt about going afloat. Less confident sailors should stay in an area where you can be easily seen and quickly reached.

Do not sail in a boat or in weather conditions that are beyond your competence.

In short: respect the weather conditions, which can change rapidly, and the advice of those who know the area from many years’ experience of its moods.

Welcome to the Loch Broom Sailing Club. Our club is one which has traditionally had a fairly informal and non-disciplined attitude towards its running. As membership and facilities continue to grow there is, however, a need to be more rigorous and structured in our approach with safety being paramount and we do demand that certain safety standards are adhered to at all times.

The club was founded on the competitive edge of racing in largely single class boats. From there it developed into cruising/racing and thence to long distance cruising. Currently, the fleet of Flying Fifteens and more recently Picos has stimulated the competitive edge and we now see a resurgence of interest in racing in general - and this is to be encouraged.

The club is run by an elected committee and it has generally been the case that a regular core of committee members have been the mainstay of annual maintenance and repair to the clubhouse and its assets. We currently have a desire to improve the clubhouse and its surroundings, to maintain and look after the club boats, to organise training, to organise racing, to supervise Pico sailing, to be race starter, to chase grant aid - to name but a few of the ongoing requirements. We therefore welcome assistance from members who feel that they could help with, or perhaps take ownership, of any of these roles. We welcome new blood on the committee. If you would like to volunteer for any of these roles or feel you could contribute in any way to the running of the club we would be pleased to hear from you. Alternatively, please feel free to attend any of our committee meetings and offer your assistance.

The club occupies a very prominent position and we are under scrutiny from locals and visitors alike. It is essential that we maintain the appearance of the club, its environs and its assets - and for this we rely mainly on the enthusiasm and commitment of members. We would encourage you therefore to take your share of work during the many work parties that we intend to convene over the summer and winter periods.

Work parties unfortunately (or fortunately) have to fit between summer racing and cruising commitments and between winter training and boat maintenance - and that is before even considering the demands of normal family life - such is the life of a sailor.

SAFETY

Loch Broom Sailing Club recognises that there are always risks associated with sailing. The club policy is based on the following principles:

Responsibility for the safe operation of the club rests with the members.

The guidelines will ensure, as far as is reasonably practical, safe conditions are maintained within the clubhouse and compound, and minimise the risks associated with activities on the water.

Club members have a duty of care to take all reasonable steps to avoid injuring other club members and water users or damaging others equipment.

Members participate in all activities, which are not club training events, at their own risk.

Children are the responsibility of their parent, guardian or a supervising adult during these activities. The club does not carry out risk assessments for members taking part in these activities; it is the responsibility of individual members to make their own assessments of risk, taking into account factors such as weather, tides, skill, experience, equipment etc.

Members are free to use club facilities and assets at any time, subject to the individual rules for the club’s Picos, Flying Fifteens and St Ayles skiff. However they should remember that safety cover is only available at organised club events and therefore they are sailing entirely at their own risk.

A fundamental principle of maritime law is that the skipper is responsible for the safety of his vessel and crew. It is the skipper's responsibility to decide whether to start or continue a race.

The club has only one Rule covering all water activities at all times: Life jackets or buoyancy aids (appropriate CE approved, eg min.150N life jackets or 50N buoyancy aids) must be worn by all those on or in the water.

Fair Winds!

LOCH BROOM SAILING CLUB

We may appear to be among the most laid back sailing clubs in the country, which doesn't mean that we take safety lightly; far from it: you soon get bitten, sailing up here, but we rely on commonsense and the expertise of members, rather than an over reliance on certificates.

We have a number of members who have qualified as safety boat drivers, and coaches at various levels, and some of the older ones also have qualifications ranging from level 2 powerboat to Yachtmaster. RIB drivers must have level 2 Powerboat, minimum.

But self reliance rather than certification is a strong tradition in the Highlands, both afloat and ashore.

Nevertheless we are constantly debating our approach to safety, anxious however not to spoil the ethos of a club that prides itself on being not only laid back but responsible.

Members and other users of our facilities must take responsibilityfor their own safety both afloat and ashore. The club will do its best to provide on-water safety cover, but that does not alter individual responsibility. The safety boat is not always deployed for races, which puts the onus on fellow racers to assist if another boat is in trouble. Acceptance of this policy is a condition of going afloat.

GENERAL GUIDELINES

As a club member or visitor, you have a duty to both yourself and to other club users as regards safety. This duty means acting responsibly whilst on club premises, including in the use of the boat park andin the supervision of your children.

You can improve your own on-water safety by adopting the following:

Take advice from an experienced sailor if in doubt about going afloat. Less confident sailors should stay in an area where you can be easily seen and quickly reached.

Do not sail in a boat or in weather conditions that are beyond your competence.

In short: respect the weather conditions, which can change rapidly, and the advice of those who know the loch from many years’ experience of its moods.

But above all, enjoy your sailing, within your personal limits.

FACILITIES

Picnic Tables and Barbecue: The club has two substantial picnic tables in front of the clubhouse and a basic barbecue. These are used for social events and are available for use on an ad-hoc basis.

Club Room and Kitchen: The Clubhouse has a main meeting room and kitchen which is equipped with a kettle and microwave.

Noticeboard: Events and matters of interest are posted on the noticeboard on a regular basis.

Access to the Clubhouse: A key can be obtained from the treasurer for a small fee. Keys are controlled and should be kept secure and returned in the event of membership being discontinued.

Whilst the Club does not have a formal non-smoking policy, it is requested that those members who do smoke take the wishes others into consideration at Social events and meetings in the Clubhouse.

In recent months the club has been given a much-needed makeover, and a changing room made from the old storage room.

Improvements are ongoing, and now include a new galley bar.

The club room is available for a modest hire fee for functions and barbecues. Its aspect, overlooking the harbour, is one of the best in the village.

LOCH BROOM SAILING CLUB

Flying Fifteens, Picos, cruisers, skiffs -

Flying Fifteens, Picos, cruisers, skiffs - we welcome all those who enjoy messing about on the water. LBSC is a friendly club that welcomes new members.

Loch Broom Sailing Club is open to all with an interest in the sea and sailing. You don't have to own your own boat or even have much experience.

The Club owns some Flying Fifteens, 22ft keelboats which are ideal for racing and regatta events. Newcomers to sailing can get a good taste of the pastime by crewing a Flying Fifteen, without much danger of getting too wet (or traumatised!).

Private FF owners number around 10, making a potential fleet turnout of a dozen boats. There are a range of larger cruising sailboats which undertake trips to the Summer Isles, the Western & Northern Isles and further afield.

There are a growing number of children in the club who enjoy sailing accompanied in the Flying Fifteens and on the larger boats but also have fun on their own in the in the Picos, an ideal craft for small beginners.

The Feva is a high performance dinghy for those who have graduated from Picos and can also be sailed by adults.

Use of the Club House

Keys are available to purchase at cost. The Club House has a small lounge area, small store, toilet and small kitchen. There are no showers.

Club Discount

Members of the Club are eligible for 10% discount at Caley Marine Chandlery Inverness. Bulk purchasing of items from other suppliers, such as wetsuits has been organised and members can enjoy discount of up to 30% on this type of order.

Grants

The Club endeavours to obtain grant aid for group training and has been successful in obtaining a 50% grant for children's' training in 2003 and 2004.

Training

The Club is not an RYA accredited training centre, but has organised various training courses using visiting instructors and endeavours to give junior members every encouragement to learn to sail.

Ullapool UHI can organise RYA shore based courses such as: RYA Day Skipper, Yachtmaster, Competent crew, RYA powerboat level II, First Aid, Liferaft and lifejacket use and safe use of flares.

We have close links with local clubs which can offer formal training for those working up their RYA qualifications.

Use of Club Equipment

Members of the Club are eligible to use Club owned assets (including the Picos, Feva and the Flying Fifteens). Use of all Club equipment should comply with club safety requirements.

Flying Fifteens

The Club has two Flying Fifteen classic racing dinghies afloat during the summer, moored just off the Wee Pier. Each boat is available for use by club members. Racing takes place most weekends, and on Friday evenings weather permitting, and Saturdays, 3pm.

Picos and Feva

The Club owns three Pico dinghies and a Feva. These are launched each summer weekend, with safety boat cover, for the use of adults and children in the Club, weather permitting. Although the club is not a recognised RYA sailing centre informal instruction is given. Parents of children using the boats are expected to help out with launching, recovering, shore support and safety boat cover on a rota basis.

Every season a week, Pico Week, usually the first or second week in July, is set aside for more formal junior training.

General Information

www.ullapool.com

Navigational Points Click here for a map of the village

See the Ullapool Harbour web site here

Moorings

There are eight moorings at around £15 per night payable to the Harbour Assistants any time day or night. To get in touch the boats should either use the VHF channel14 or 16 or telephone 01854 612091 (24hrs). The harbour is trying to keep the outer steps clear so yachts can come alongside for water and stores etc.

If visitors wish to come to the pier they should use the same contact arrangements.

CONTACTS

Where are we? Follow this link for a map. The Wee Pier and Clubhouse are at the junction of Mill Street, Garve Road and Shore Street.

Loch Broom Sailing Club, The Clubhouse, Garve Road, Ullapool, Ross-shire

Harbourmaster

Mr Kevin Peach - 01854 612091

Banks

Royal Bank of Scotland, Argyle Street, 01854 612112

Bank of Scotland, West Argyle Street, 01854 612693

Doctor

Ullapool Medical Practice 01854 612015 (night and day)

Swimming Pool

Lovely indoor 25m pool Quay Street 01854 612884

Public Toilets

At the rear of the ferry car park on West Argyll Street

Fuel

Marine diesel is available at Ullapool Pier. Contact Harbour Office for details 01854 612091.

There is a petrol station on the Garve Road just by the Wee Pier

Groceries

Tesco Latheron Lane, Ullapool. Open 0800 - 2100 Mon - Sat and 0900 - 1800 Sunday